Issue Date 6th April 2020
Councillors Attending online Meeting Ian Burgess (IB),Rachel Appleton (RA), Peter Beveridge (PB), Chris Hayes (CH), Rose Read (RR), Les Ellis (LE) Jan Ellis (JE) and Mike May.
Nigel Parker (NP) and David Hodgson took part via email.
County & District Richard Fry
Apologies
Proposed
Date and Time Monday 6th April 2020 at7pm. Location Online
OPEN FORUM
1. INTRODUCTORY ITEMS
• Chairman’s Welcome
Chairman I Burgess welcomed fellow Councillors to the Meeting.
• Reasons for Absence
There were no Apologies for Absence
• Receive Declarations of Interest on any item in the Agenda
There were No Declarations of Interest
• Confirm the Minutes of 2nd March 2020
The Minutes of the Meeting held on 2nd March 2020 were approved unanimously and will be signed in the future.
• Due to Corona Virus (Covid-19) restrictions, all Actions, unless totally necessary, will not take place until further notice.
• Vote on Resolution 1
BINBROOK PARISH COUNCIL
PUBLIC STATEMENT
20th March 2020
Dear Residents,
Following a Consultation with members of the Parish Council held on 19th March 2020 the following statement is issued:
“The Parish Council recognises and agrees that no business, meeting, service provision or service delivery of the Authority is of any importance above that of public and personal safety. As such, all scheduled public meetings will be cancelled for an initial 4-month period (or as circumstances dictate)”.

Whilst public meetings are cancelled, please be assured the Parish Council has put measures in place to ensure minimal disruption or interruption to service delivery within the community and staff cover will remain in place as necessary or until any national legislation or instruction dictates otherwise.

The Parish Council can be contacted on the numbers shown below but are unable to answer specific questions in relation to or on behalf of other local Authorities, health care providers or individual businesses within the parish.

Over the coming weeks, local self-help will be of paramount importance, and as such the Parish Council will endeavour to work with other organisations to coordinate self-help and volunteers within the community.

Should you wish to offer your help or support, please contact the Parish Council via telephone or via email: beverleypreston@btinternet.com

Above all the Parish Council advises people to follow the latest national or regional health advice and encourages you not put yourself or other at risk from infection.

Government Social distancing advice is available at:

https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people

Government Stay at home guidance is available at:

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

Parish Council contact details:

Parish Council Chairman email: budgie.52@hotmail.com 01472 399641 (office hours)

Parish Council Vice Chair email: rachelappleton1@hotmail.com

Parish Clerk email: beverleypreston@btinternet.com 01472 398254 (office hours)

All Councillors Voted in FAVOUR of Resolution 1.
• Vote on Resolution 2
BINBROOK PARISH COUNCIL 19 MARCH 2020

RESOLUTIONS TO BE APPROVED BY EMAIL DUE TO THE PARISH COUNCIL BEING UNABLE TO MEET DUE CORONAVIRUS

RESOLTION 1 . SAFETY STATEMENT - MEETINGS

That the Parish Council recognises and agrees that no business, meeting, service provision or service delivery of the Authority is of any importance above that of public and personal safety. As such all scheduled public meetings will be cancelled for an initial 4 month period (or as circumstances dictate).

RESOLUTION 2. SUSPENSION OF STANDING ORDERS / FINANCIAL REGULATIONS

That the Parish Council gives delegated authority to the Clerk to: suspend any relevant Standing Order or Financial Regulation as necessary to ensure the smooth running and operation (wherever possible) of the Town Council for a period of no longer than 4 months (or as circumstances dictate), with the Town Clerk to compile and maintain a list of such suspensions and reasons which will be to be presented to a future meeting of the Administration Committee

RESOLUTION 3. ANNUAL COUNCIL MEETING / ANNUAL PARISH MEETING
That as the cancellation of meetings has a direct impact on the Annual Meeting of the Parish Council (scheduled for 4 May 2020), the roles of Chairman and Vice
Chairman will remain the same until a suitable and safe public meeting is called and held.

Where any cancellation of meetings has a direct impact on the holding of the Annual Parish Meeting, the Town Council will hold such meeting at a future date.


It is noted that whilst the above decisions are contrary to existing legislation (as of 16th March 2020) the Parish Council has made these decisions to place public safety at the forefront.

RESOLUTION 4. ORDERS FOR PAYMENT

That the Clerk emails information regarding all orders for payment to Councillors. Councillors are to confirm by email that they agree to the payments. The cheques will be signed by those elected Members with delegated responsibility for the authorising and signing of payments.

These measures are put in place with robust transparency processes to ensure effective business continuation and to minimise impact on local service delivery and local business with ratification by the Parish Council to be made at the earliest and safest opportunity.

All Councillors Voted in FAVOUR of Resolutions 2, 3 and 4.
• Actions Arising will be dealt with in the appropriate section of the Agenda.



Approved 15th June 2020[1237].pdf Approved 15th June 2020[1237].pdf
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